Using an EMS like Educare Enroll instead of Google Sheets
and Google Forms offers several advantages, especially when it comes to the
complex and multifaceted process of managing student enrollments. Here are some
reasons why a school might prefer an enrollment management system:
1.
Specialized Features: Enrollment
management systems are designed specifically for the task of managing student
enrollments. They include features such as automated workflows, communication
tools, and reporting functionalities that are tailored to the needs of
educational institutions. These features can help streamline the enrollment
process and save time for administrators.
2.
Centralized Data Management: Enrollment
management systems provide a centralized platform for storing and managing all
enrollment-related data. This can improve data accuracy and consistency,
reducing the likelihood of errors that may occur when using multiple tools like
Google Sheets and Forms.
3.
Automation and Workflow Efficiency:
Dedicated enrollment systems include automation features that can automate
routine tasks, such as sending notifications, generating reports, and tracking
the progress of applications. This can significantly improve the efficiency of
the enrollment process.
4.
Communication Tools: Enrollment
management systems include built-in communication tools that facilitate
communication between administrators, parents, and students. This can help keep
all stakeholders informed throughout the enrollment process.
5.
Parent Portal: Enrollment management
systems like Educare Enroll include a parent portal and allows parents to
upload documents to the school’s portal when Google Forms and sheets does not.
6.
Doc-Check: Enrollment management systems
like Educare Enroll include Doc-Check that uses AI and Human intelligence
to proof submitted documents and communicates with parents of causes and
potential solutions to document mismatch issues without the intervention of the
registrar.
7.
Status Updates: Enrollment management
systems like Educare Enroll have established and customizable processes that
allow for the management of Special Programs like ESOL, 504, ESE and others
allowing for exceptions to be managed by the system without the intervention of
the registrar
8.
Security and Privacy: Enrollment
management systems prioritize security and privacy, ensuring that sensitive
student information is protected. They often include features such as
role-based access controls and data encryption to safeguard confidential data.
9.
Customization: Enrollment management
systems offer customization options, allowing schools to adapt the system to
their specific needs and workflows. This level of flexibility may not be
achievable with generic tools like Google Sheets and Google Forms.
10.
Reporting and Analytics: Enrollment
management systems provide robust reporting and analytics capabilities. Schools
can generate various reports to gain insights into enrollment trends,
demographics, and other key metrics, aiding in strategic decision-making.
While Google Sheets and Google Forms can be useful forcertain tasks, an enrollment management system can provide a more comprehensive and efficient solution for the complex and critical process of managing student enrollments in an educational institution.
